Preservica and Cadence Solutions have joined forces to tackle a growing challenge for organizations buried under exponential Microsoft 365 content growth. The pair announced on June 11, 2026, that Cadence will resell Preservica’s digital preservation products—Professional, Enterprise, and the deeply integrated Preserve365—across the United States and Canada. The agreement equips Cadence’s client base with tools to actively preserve long-term records directly inside the Microsoft 365 environments they already use every day.

The move signals a maturation of the digital preservation market, where compliance demands and ballooning SharePoint, Teams, and Exchange data have pushed archiving from a back-office afterthought to a critical business function. By coupling Cadence’s consultative sales and implementation muscle with Preservica’s purpose-built active preservation engine, the partnership promises to lower the barrier for organizations that need to meet stringent regulatory, legal, and operational retention requirements without migrating data to external silos.

The Partnership at a Glance

Under the agreement, Cadence becomes an authorized reseller for Preservica’s full product suite in North America. The company will offer Professional and Enterprise editions for organizations with standalone preservation needs, but the centerpiece is Preserve365. This add-in extends the Microsoft 365 compliance and governance stack with active, continuous preservation capabilities that go far beyond static archiving or backup.

Cadence Solutions, an IT services provider known for delivering Microsoft cloud and compliance solutions in the US and Canada, gains a competitive edge by adding active digital preservation to its portfolio. Meanwhile, Preservica extends its North American reach through a partner that already holds trusted relationships with the exact government agencies, regulated corporations, and large enterprises that need this technology most.

Why Active Preservation Matters Now

Traditional approaches to long-term records management in Microsoft 365 often fail. Standard retention policies can lock items and prevent deletion, but they don’t protect against format obsolescence, metadata drift, or the slow decay of digital objects over decades. Backup tools capture point-in-time snapshots but aren’t designed to ensure content remains readable, authentic, and usable 20, 50, or 100 years from now.

Active preservation flips this model. Instead of treating records as static artifacts, the software continuously monitors and updates file formats, extracts and normalizes metadata, and guarantees tamper-proof chain-of-custody. For organizations that must comply with regulations such as GDPR, HIPAA, FOIA, or industry-specific mandates, active preservation turns a compliance checkbox into a future-proof asset.

Preservica’s technology is built on the OAIS (Open Archival Information System) reference model and is already used by national archives, major financial institutions, and pharmaceutical companies. The Cadence partnership makes that same enterprise-grade capability available to a broader market, pre-integrated with the Microsoft 365 experience.

Inside Preserve365: Preservation Without Leaving Microsoft 365

The standout product in this deal is Preserve365. Unlike standalone Preservica deployments, Preserve365 embeds preservation actions directly into SharePoint Online, Teams, and OneDrive interfaces. Users never have to visit a separate application. Records managers can flag content for preservation from within the native Microsoft 365 UI, while automated workflows handle the heavy lifting behind the scenes.

Key features include:

  • In-Place Preservation: Selected files are automatically ingested into a preservation repository that mirrors the logical structure of the source SharePoint site or Teams channel. Users continue accessing content as usual, but every version is actively preserved.
  • Format Registry and Migration: Preserve365 references an extensive format registry to identify file types at risk of obsolescence. When a format becomes endangered, the system can automatically migrate files to a modern equivalent while preserving the original bitstream.
  • Metadata Harvesting: The add-in captures and normalizes metadata from SharePoint columns, document properties, and even custom Purview labels, ensuring records remain findable and contextually intact for decades.
  • Chain of Custody: Cryptographically signed audit logs track every preservation action, from ingestion to format migration, providing legal-grade proof of authenticity.

Because Preserve365 runs inside the customer’s own Microsoft 365 tenant, all data stays within the organization’s security boundary. No content is copied to a third-party cloud outside of Microsoft’s data centers unless the organization explicitly configures a hybrid preservation store. This architecture is particularly attractive for public sector and defense customers with strict data sovereignty requirements.

Cadence’s Role: Bridging the Implementation Gap

Digital preservation tools are only as effective as their deployment. Cadence brings deep expertise in Microsoft 365 configuration, compliance framework design, and change management—critical factors that can make or break a preservation initiative. The company will offer assessment workshops, architecture planning, and hands-on implementation alongside the Preservica licenses.

Cadence also plans to deliver tailored solutions for common use cases:

  • Regulatory Compliance: Helping financial services and healthcare organizations meet SEC, FINRA, HIPAA, and FDA records retention orders with auditable preservation.
  • Government Modernization: Assisting federal, state, and local agencies in migrating legacy records into Microsoft 365 while maintaining perpetual access.
  • Corporate Archive Consolidation: Replacing fragmented legacy archives (FileNet, Documentum, shared drives) with a single, active preservation layer inside Microsoft 365.

By wrapping these services around the product sale, Cadence aims to shorten time-to-value for customers who might otherwise struggle with the cultural and technical shift required by active preservation.

Market Context: The Rush to Future-Proof Microsoft 365

Microsoft 365 now boasts over 400 million paid seats, and its data gravity is only intensifying. SharePoint Online alone stores billions of documents, while Teams has become the de facto collaboration hub. Yet native governance tools, even with Microsoft Purview capabilities like advanced retention labels, stop short of active preservation. Purview can declare records and lock them, but it can’t migrate a 1990s WordPerfect file to .docx so a future researcher can open it.

Industry analysts have noted a widening gap between what organizations assume Microsoft 365 provides and what they actually need for multi-decade records management. Several high-profile compliance failures in 2025—where banks were fined for unreadable mortgage records and a government agency lost access to FOIA-requested emails due to format decay—have made the issue painfully concrete.

Preservica and Cadence are betting that this awareness will drive demand. Their timing is sharp: Microsoft itself has been quietly acknowledging the gap, partnering with several preservation vendors to extend Purview’s reach through its ISV ecosystem.

What This Means for Windows-Centric Organizations

For the windowsnews.ai audience—IT professionals, sysadmins, and power users in Windows-dominant shops—this partnership brings several concrete takeaways.

First, it validates that Microsoft 365 can be the long-term repository not just for collaboration but for permanent records. Many organizations have resisted moving archival holdings into Microsoft’s cloud, fearing vendor lock-in or insufficient preservation features. With Preserve365, the same SharePoint libraries and Teams channels used for daily work can also serve as permanent archives, simplifying the user experience and reducing the cost of maintaining separate systems.

Second, the Cadence reseller model means organizations can procure these advanced capabilities through a channel partner they may already know, rather than forging a new vendor relationship. Cadence’s Microsoft-centric practice should ease procurement and licensing hurdles.

Third, the active preservation approach aligns with Microsoft’s own security and compliance roadmap. Features like Microsoft Purview Information Protection, data classification, and adaptive scopes become even more powerful when connected to an active preservation engine that can act on that metadata.

Pricing and Availability

While specific pricing isn’t public, Preservica typically offers subscription-based licensing tied to storage volumes and the number of active preservation actions. Cadence can provide custom quotes for organizations based on the size of Microsoft 365 tenants, number of SharePoint sites, and complexity of preservation rules. The companies promise a simplified onboarding process through Cadence’s portal, with initial deployment possible within days.

Preservica Professional, Enterprise, and Preserve365 are available immediately through Cadence in the United States and Canada. The partnership includes plans for joint webinars, proof-of-concept engagements, and a co-developed white paper on active preservation best practices in government environments.

The Road Ahead

Both Preservica and Cadence hinted that this reseller relationship is only the beginning. The companies are already exploring deeper integrations with Microsoft Purview’s data lifecycle management APIs to automate preservation rule application based on sensitivity labels. They also plan to extend the offering to Microsoft 365 GCC High and other sovereign clouds later in 2026, addressing some of the most security-conscious customers.

For organizations grappling with the dual pressures of digital transformation and regulatory compliance, the message is clear: you no longer have to choose between keeping records in Microsoft 365 and keeping them safe for the long haul. Active preservation is coming directly to where people work.

The real test will be adoption. Active preservation requires a mindset shift, from “store and forget” to continuous stewardship. But with Cadence’s boots-on-the-ground expertise and Preservica’s proven software, the path from intent to implementation just got a lot shorter for North American enterprises.